Ref: 608781
Fixed Term until 31 March 2020 (with the possibility of extension)
Working Pattern: Our normal working week is 37 hours but we currently operate a wide variety of work patterns successfully balancing lifestyle choices with business requirements. All requests for part time or flexible working hours will be seriously considered.
Salary Range: £32,709 to £40,560
Location: Holyrood, Edinburgh
Closing date: 5pm on 20 July 2018
Our Facilities Management office provides a full range of building and estate management services aimed at ensuring the Parliament has sufficient and appropriate accommodation to meet its needs. The office consists of three distinct areas of work including:
- Building Management: Hard Services and Project Delivery
- Service Delivery: Soft Services, food services, mail services and helpdesk
- Health and safety, fire safety and environmental management
Based within the building management team, this temporary post has been created to lead the delivery of the physical security work-stream of our Security Maturity Programme. The Security Maturity Programme has been developed to ensure that the Parliament’s Security Office continues to safeguard those who work within and visit the building whilst also ensuring that the Parliament remains accessible and welcoming to all who visit and engage with it.
Duties
Reporting to the Senior Project Manager within the FM team and also accountable to the Security Programme Manager, your responsibilities will include:
- Working collaboratively with key business partners such as Security and Procurement to ensure that project briefs and specifications are clearly defined to enable efficient and compliant procurement of required resources and the subsequent appointment of supply partners
- Working collaboratively with colleagues in the FM Office and members of the Security Maturity Programme project team to develop project processes for the delivery of building security projects
- Effective relationship management with project consultants and supply-partners to create and promote a collegiate culture of high performance in project delivery
- Meeting financial objectives by forecasting requirements, preparing project budgets and scheduling expenditure in line with financial processes
- Ensuring and contributing to effective governance frameworks around project delivery allowing robust management of risk and change
- Taking decisions on any issues which are having a direct impact on the delivery of the programme or any individual project within the programme within the bounds of your devolved responsibility
- To act as a single point of access to address issues and questions regarding the delivery of the programme or individual projects within the programme
- Continuously improving the project delivery process through post-project reviews with delivery partners and stakeholders
- Ensuring that there are strict controls in place in order that all parties to the project (stakeholders, consultants, suppliers) are aware of the confidential nature of the project information
- Ensuring that there are robust document management controls in place in order to mitigate the risk of loss of very sensitive and confidential security information
- Co-ordinating and/or leading programme communications to all stakeholder groups
Skills, Knowledge and Experience Required
You will be educated to degree level or hold a relevant professional qualification such as PRINCE2, MSP or equivalent and be a member of an appropriate professional association. At least three years’ previous experience of managing a programme of projects to a successful outcome is also required. Experience of, or an interest in, the security field would be desirable as would experience of working on security-related projects.
You must be able to provide evidence to demonstrate the following:
1. Programme Management
- A thorough understanding, coupled with practical experience, of the techniques required for planning, monitoring and controlling projects
- Demonstrable experience of requirements gathering and prioritisation techniques, with the ability to scope individual projects from the requirements
- The ability to undertake cost and options approval development and have strong approvals skills
- Demonstrable experience of benefits mapping against outcomes and reporting on benefits realisation
2. Project Management
- A strong understanding of the project delivery lifecycle
- An understanding and practical experience of change management
- Demonstrable organisational, planning, scheduling and reporting skills
3. Problem solving and decision making
- The ability to evaluate complex information, coupled with the experience of developing a coherent plan of action using strong analytical planning and organisational skills
- The ability to quickly understand an organisation’s structure and culture to ensure that any action plans developed are appropriate and fit-for-purpose
- Experience of developing improvement plans for processes and tools
- Excellent risk management reporting and awareness
4. Resource Management
- Experience of managing a budget effectively, tracking expenditure and committed spend through formal budgeting processes
- Experience of the management of project teams responsible for the delivery of significant large or complex projects
- Experience of developing and coaching colleagues within a matrix management structure
5. Leadership
- Experience of positively leading project teams to work together to successfully deliver the programme goals
- Enthusiastic self-starter with the ability to motivate and engender collaborative working across project teams
- Understanding of the sensitivities of working in a political environment
6. Communication and interpersonal skills
- Ability to convey complex programme or project management information to a wide audience of stakeholders
- Ability to challenge views or opinions in a constructive way
- Strong influencing skills
- Constructive approach to conflict resolution and management of expectations
Your application should provide some evidence of these qualities.
How to apply
To apply, please complete the application form, demonstrating the skills and experience above and return to jobs@parliament.scot by 5pm on 20th July 2018. The next stage will be an interview and assessment, and you will be asked to provide evidence of the skills, knowledge and experience above.
Benefits
We offer a great range of benefits including 41.5 days’ leave (including public holidays), the opportunity to join the Civil Service pension arrangement and flexible working arrangements and family-friendly policies.
Salary
The salary range for this post is shown below which is the full-time salary:
| Minimum |
Year 1 |
Year 2 |
Year 3 (max) |
| £32,709 |
£35,062 |
£37,414 |
£40,560 |
You will progress at the rate of one scale point per year provided you are performing your duties to the required standard. Your progression date will be the anniversary of taking up the appointment in the grade. You will be paid monthly in arrears by Bank Credit Transfer directly into your bank or building society account on the last banking day of the month.